Don't let social distancing stop employee development
This article was originally published by Glassdoor for Employers here.
As COVID-19 continues to spread, business leaders are laser-focused on safety. That means postponing or canceling travel, sending employees home to work remotely, and even closing their doors when no other options remain. We’re already seeing a spike in layoffs for companies that are losing too much revenue to keep all of their employees on payroll.
Although business will eventually return to normal — or at least some new version of normal — it could take over a year. When it does, leaders will face the reality of a tougher marketplace, more demanding clients, and the need to innovate relentlessly. Likewise, employees will have survived layoffs, illness, and disruptions at work. In order to prepare for the future, forward-thinking companies should double down on their investment in employee development by taking a significant chunk of development efforts virtual now to improve morale.
Offering remote learning opportunities, particularly when employees are isolated in their homes, demonstrates a tangible commitment to employee development that won’t go unnoticed. An overwhelming 94% of workers know how vital continued learning is for their careers, but nearly half (49%) say they don’t have time to do it at work (Source: LinkedIn, “2020 Workplace Learning Report”). By implementing virtual and digital learning while COVID-19 brings normal operations to a halt, leaders can invest in employees and lay the foundation for better retention and stronger operations at the same time.
Make Virtual Normal
Even as significant portions of the workforce perform their jobs from home, virtual learning remains a largely untapped opportunity. Remote development initiatives are an investment in your workforce that can keep people aligned despite the distance between them. These opportunities can also teach learners how to lead through uncertainty and change during difficult times.
Virtual learning can be amazing (just as in-person learning can) — but in ways that are perhaps surprising. It allows people to learn how they learn best: together. Virtual sessions allow for on-point, focused facilitation that can adapt to feedback in real time. They’re also asset-light and easy to schedule, meaning you don’t need to find a physical space or worry about having uncomfortable chairs. Besides this, using virtual classroom technology and other digital tools also helps people become more proficient in tech.
To create effective virtual learning programs, follow these key steps:
1. Start at the top. To normalize virtual learning, get your company leaders on board first. You’ll benefit from broader buy-in if the CEO and the rest of the executive team actively participate in (and preferably lead) some of your virtual learning programs and alignment or change initiatives. It will also help if these individuals leave their professional personas at the door and demonstrate relatable qualities such as vulnerability and authenticity. And because much of the learning will take place in the flow of work, having leaders as teachers will help enable, engage, and align people more effectively in moments of need.
2. Add interactive elements. If sitting through a lecture is challenging in person, it’s exponentially more difficult when your team is doing remote learning on the living room sofa. To hold people’s attention, limit presentations to 30 minutes or less and add interactive elements such as simulations, exercises, and practices. Engage people and offer immediate feedback based on their decisions to keep them interested.
3. Use data to target pivotal needs. This certainly applies not just to virtual learning, but also to any learning. In challenging times, however, less can be more. Virtual and digital learning allow you to target the most crucial needs for the day. And because virtual learning sessions are generally shorter than classroom workshops, they allow for greater focus on the concepts or skills that are useful in moments of need.
Tests or assessments can reveal where your people excel and where they need more practice. As people are working more remotely, collecting this data now is more critical than ever. It’s a means to improve and personalize the journey for people and make your virtual initiatives more effective.
4. Preserve a human touch. Virtual development can feel decidedly disconnected, particularly for first-time practitioners. The good news? It doesn’t have to. Lean on coaches and subject matter experts to lead virtual learning sessions, and offer virtual office hours that empower your team to go the extra mile and seek more information. Create portals with social features or, even better, use team collaboration tools such as Slack that allow people to ask questions, share content, and interact with one another instantly from any location.
5. Reimagine the experience. Implementing a virtual learning program doesn’t mean simply taking an analog program and digitizing it. Reimagine virtual experiences using design thinking, and employ digital experiences and tools when design and outcomes call for it.
Just consider exercises normally done with flip charts and sticky notes by teams in physical classrooms. These exercises can easily be done with common tools we use on our computers every day in ways that make team readouts even easier in the virtual classroom. Or, you could use digital crowdsourcing tools to instantly aggregate all teams’ work and make it better by allowing peers to rate that work and comment to identify agreed outcomes or better solutions to problems. By reimagining the experience, you won’t just have an effective session — you’ll also come away with an incredible amount of information that informs future successes.
Virtual learning and development initiatives can help busy employees better themselves whenever and wherever it’s convenient. This motivates them when morale would otherwise sink, particularly during stressful times when they’re working remotely and away from colleagues. Development opportunities are always important, but this pandemic should spur companies to implement these initiatives now while face-to-face learning is impractical. Those that do will reap the benefits long after we’ve emerged from this crisis situation.
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How do you more effectively drive learner engagement and concept retention in your digital learning courses? Sound is key. Why? Sound elicits emotional responses which make moments more memorable, and also shapes your unique sense of space, time, and reality. Adding a layer of sound would amplify presentations of any kind.There are three elements to consider when incorporating sound into digital learning courses: sound effects, voice talent, and transitions.
- Engaging sound effectsPractitioners of mindfulness meditation focus on the present moment in order to reach a particular mental state. The present moment is always changing, of course, depending on the surrounding constellation of smells, sounds, sights, and feelings. Try to isolate the ambient sounds in the air, and you will come to appreciate both the limits of your focus and the omnipresence of sound. Note, too, how memories involving both sight and sound are more vivid than those derived from just one sensory channel.Sound effects can perform numerous functions: emphasize a particular point, underscore a key concept, balance serious content with humor, and more. Try, for instance, to imagine films such as Star Wars, Titanic, or The Godfather without their orchestral scores and soundtracks. Just as sound effects are critical to each story on an emotional level, they can make the digital learning experience more meaningful and memorable.Consider using ambient sounds that are colloquial to your learners, such as the "ding" signaling the arrival of a new text message, or the "whoosh" of sending an email. Using these sounds tactfully throughout your presentations will increase learner engagement by initiating states of excitement, focus, or reflection. However, be sparing in your use of such effects, as space is essential for the appreciation of sonic subtleties.
- Appropriate voice talentYour choice of voice talent is critical – any recognizably-human voices invoked for digital-learning purposes must align with your organization’s cultural DNA and corporate identity.For the digital learning course in question, be sure to consider its subject matter, audience, and tone. After identifying each, decide whether a stodgy accent, homey lilt, or something else entirely would facilitate the most engaging learning experience. Once you have a few options, be sure to send samples to your client for feedback and approval. Reactions to voices, after all, are highly personal.
- TransitionsTry now to pinpoint all the recurring noises around you, whether infrequent or ever-present. Depending on where you are, you may hear the low hum of a fridge, the persistent honk of a horn, or even the steady beating of your heart. These periodic sounds, absorbed subconsciously, signify the passage of time and transformation of your surroundings.Transition sounds, like the famous musical motifs in each aforementioned film, aid in memory retention by stimulating an emotion, foreshadowing an event, or accentuating a concept. In digital learning courses, transitions work best at the beginning and end of a module. That said, if placed tastefully throughout a course, transition sounds will add polish, build a brand, and encode content in a memorable way.
These are just a few of the ways that sound can be used in your digital learning courses as a design pillar, making training more engaging and enjoyable. Whether you meditate or passively absorb your surroundings, sound adds texture, depth, and meaning to the fabric of our lives. How will you use sound to build your next creation?
E-learning designers are still catching up to what brand differentiation experts have known for a long time. Experience matters.
Consider Bubly, a maker of sparkling water, recently purchased by PepsiCo. Bubly doesn’t try to differentiate at the product level: in a blind taste test between Bubly and LaCroix, participants were unable to tell one from the other. Instead, Bubly focuses on the consumer’s experience of the product.
To begin, there’s the enthusiastic welcome: each can features a pull-tab greeting that mimics text messages – “hey u,” “hiii,” or “yo,” – simulating the kind of playful rapport you might have with friends and family. Next, the product’s peach, pineapple, and grapefruit-toned cans and smiling logo work together to convey positivity, creating a look and feel that aligns seamlessly with its slogan: “no calories. no sweeteners. all smiles.” Finally, Bubly gamifies buying. As writer Elizabeth Demolat points out, no store stocks all twelve flavors at any one time, leading to online and in-person buzz about where to find specific flavors. This strategy, along with the release of a variety of limited-edition flavors, has essentially turned “the act of purchasing a product into a treasure hunt.”
Bubly’s brand differentiation leverages enthusiasm, emotion, and excitement—experiential elements that echo the design pillars of best-in-class e-learning. Here’s how to incorporate each.
- Enthusiasm
Find new ways to breath energy into the experience. Take, for example, a short, animated video that uses action film motifs to explore emotional awareness in the workplace.
The sequence begins with an establishing shot of a manager providing constructive feedback to an employee. The action moves quickly into the employee’s brain, which is set up as a command center. A group of intelligence agents, straight out of Mission Impossible, look on with alarm. One more word from the manager on “areas for improvement,” and the emotion-regulating amygdala will be triggered, hijacking the employee’s normal reasoning processes. The intelligence agents strategize, introducing different tools and techniques that can be used to regain perspective, and the learning journey begins to take shape.
Greeted with a fresh, playful take on a critical workplace competency, learners are primed to go deeper.
- Emotion
How do you get beyond the rational regions of your brain – the ones that “control language, but not decision-making” – to tap into feelings and emotions? One particularly creative course on human anatomy leverages powerful visuals to reach learners on that deeper level.
Participants begin by learning that there are more nerve cells in the brain than stars in the Milky Way, observing a close-up of the brain’s circuitry dissolving into tiny specks lighting up the night sky. Because the underlying anatomy remains hidden, medical-aesthetics practitioners learn that they will essentially be working in the dark. The stars fade out slowly, one by one, until there’s nothing left on screen but total darkness—a strange, slightly unnerving experience that drives home the importance of understanding anatomical structures on a visceral level.
- Excitement
Give people something they’ve never experienced before by challenging the norms of typical training.
Data-protection policies, for instance, are critical safeguards wherever they’re in place, but existing e-learning on the subject is almost always designed as a passive, one-way transmission of information. One exceptional data-protection course takes a different approach, using live-action video and a dramatic soundtrack to depict a privacy breach occurring in real time.
While this can get gimmicky, immersing learners in a volatile environment with uncertain outcomes builds tension, a key lever for creating buy-in.
So, how can we help clients build better learning experiences?
Many clients see digital learning as a product, one that looks a lot like what’s already out there: didactic, uninspired, dull. By nudging clients toward digital learning courses that mirror what they already know about branding, we might just be able to help them build experiences that stand out in a crowd.
The conversation around mobile learning has changed in recent years. Once viewed as merely a technical consideration (i.e., making sure training “works” on mobile devices), organizations now recognize mobile learning’s unique potential. The cadence of mobile learning is perfectly aligned with contemporary learners’ needs, and whether the method used is microlearning, spaced learning, learning journeys, continuous learning cultures, or personalized learning, organizations are delivering more value.However, in the new era of mobile learning, many organizations struggle with where to start. Best-in-class organizations use a shift to mobile as a way to rethink their learning strategy, rather than simply update a mode of delivery. Here are a few real-life examples.
- Onboarding
Mobile learning proves particularly effective as an onboarding tool in deskless environments such as retail, in-field technical support, and safety. For example, one global coffee retailer, challenged with rapid scalability in emerging markets, uses mobile deployment to streamline competency formation for its newly hired baristas, ensuring a consistent brand experience.Additionally, mobile learning promotes a more journey-driven approach to onboarding, taking the pressure off single-event training. Employees now have a tool in their pocket that provides gradual reinforcement, helping them recall hundreds of espresso drink combinations in the moment.Adaptive retrieval practices also help support the onboarding journey in the initial phases of the baristas’ tenure. Push notifications remind baristas to continue working on their skills, while weekly challenges, mini-games, and leaderboards help sustain engagement. Flashcards (featuring information such as the right syrup ratios for customized drinks), are self-paced reference tools, which they can use in the moment of need.
- Upskilling
A Canadian financial services advisory organization required a radical approach to reach its unique target audience: entrepreneurs. Familiar with entrepreneurs’ resistance to standard training modalities, the organization created a mobile solution with a new learning cadence customized for its ever-distracted, highly-resistant learners, replacing large-format, single-event courseware with quick lessons (of no more than five minutes each), ongoing knowledge checks, personalized learning paths, and a strong resource library for ongoing performance support. The organization can now meet its entrepreneurial customers’ individual learning needs
- Sales
Mobile learning is proving to be a differentiator for delivering content to sales teams. For a major global automotive company, mobile learning enables its salespeople on the floor to keep up with sophisticated customers who walk into showrooms fluent in specific car models, pricing, and competitive offerings. Mobile learning helps the salespeople stay agile, providing product information updates and timely needs-based support through an adaptive learning engine.Even augmented reality plays a role in creating intuitive and quick access to content within a high-context environment: sales reps can point their phone to a new model on the showroom floor and immediately see information on specific aspects of the car. Off the floor, they can refresh their knowledge by completing retrieval practices, reviewing key selling scenarios through immersive interactive challenges, and consulting with mobile-friendly job aids prior to their next customer interaction. For this organization’s salespeople, mobile learning is indispensable when it comes to keeping up with customers.
Mobile learning is an effective training delivery platform in these examples and beyond. Successful organizations see the potential for mobile as a platform, rather than as a technology wrapper, and take a unique approach to its design. If you’re looking to make a bold statement and revolutionize training, leverage mobile learning as the catalyst.
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You’re buckling in for an overseas flight in a brand-new Boeing 777. The pilot comes on the PA: “Ah, ladies and gentlemen, our flight time today will be six and a half hours at a cruising altitude of 33,000 feet. And I should mention that this is the first time I have ever flown a 777. Wish me luck.”
Before setting foot in the real world, pilots, military personnel and disaster response teams use intense simulations to learn how to respond to high-intensity challenges.Why should we place corporate leaders and their teams in situations without first giving them a chance to try things out? The risks are huge — new strategy investments can run into the hundreds of millions of dollars. BTS offers a better way to turn strategy into action: customized business simulations.
‘Now I Know What it’s Like to be CEO’
A customized business simulation of your enterprise, business unit or process, using real-world competitive dynamics, places leaders in a context where they step out of their normal day-to-day roles and gain exposure to the big picture. Participants make decisions in a risk-free environment, allowing them to experience critical interdependencies, execution best practices and the levers they can use to optimize their company’s key performance indicators. It takes the concept of a strategy and makes it personal, giving each individual the chance to see the direct impacts of their actions and the role they play in strategy execution.
Leading corporations are increasingly turning to business simulations to help build strategic alignment and execution capability when faced with the following business challenges:
- Key performance objective and new strategy implementation.
- Accelerating strategy execution and innovation.
- Improving business acumen and financial decision making.
- Transforming sales programs into business results accelerators.
- Leadership development focused on front-line execution.
- Implementing culture change as tied to strategy alignment.
- Modeling complex value chains for collaborative cost elimination.
- Merger integration.
Within minutes of being placed in a business simulation, users are grappling with issues and decisions that they must make — now. A year gets compressed into a day or less. Competition among teams spurs engagement, invention and discovery.
The Business Simulation Continuum: Customize to Fit Your Needs
Simulations have a broad range of applications, from building deep strategic alignment to developing execution capability. The more customized the simulation, the more experience participants can bring back to the job in execution and results. Think about it: why design a learning experience around generic competency models or broad definitions of success when the point is to improve within your business context? When you instead simulate what “great” looks like for your organization, you exponentially increase the efficacy of your program.
10 Elements of Highly Effective Business Simulations
With 30 years of experience building and implementing highly customized simulations for Fortune 500 companies, BTS has developed the 10 critical elements of an effective business simulation:
- Highly realistic with points of realism targeted to drive experiential learning.
- Dynamically competitive with decisions and results impacted by peers’ decisions in an intense, yet fun, environment.
- Illustrative, not prescriptive or deterministic, with a focus on new ways of thinking.
- Catalyzes discussion of critical issues with learning coming from discussion within teams and among individuals.
- Business-relevant feedback, a mechanism to relate the simulation experience directly back to the company’s business and key strategic priorities.
- Delivered with excellence : High levels of quality and inclusion of such design elements as group discussion, humor, coaching and competition that make the experience highly interactive, intriguing, emotional, fun, and satisfying.
- User driven: Progress through the business simulation experience is controlled by participants and accommodates a variety of learning and work styles.
- Designed for a specific target audience, level and business need.
- Outcome focused , so that changes in mindset lead to concrete actions.
- Enables and builds community: Interpersonal networks are created and extended through chat rooms, threaded discussions and issue-focused e-mail groups; participants support and share with peers.
Better Results, Faster
Well-designed business simulations are proven to significantly accelerate the time to value of corporate initiatives. A new strategy can be delivered to a global workforce and execution capability can be developed quickly, consistently and cost-effectively. It’s made personal, so that back on the job, participants own the new strategy and share their enthusiasm and commitment. This in turn yields tangible results; according to a research report conducted by the Economist Intelligence Unit and sponsored by BTS, titled “Mindsets: Gaining Buy-In to Strategy,” the majority of firms struggle to achieve buy-in to strategy, but those that personalize strategy throughout their organization significantly outperform their peers in terms of profitability, revenue growth and market share.
Business Simulations: Even More Powerful in Combination
Comprehensive deployment of business simulation and experiential learning programs combines live and online experiences. The deepest alignment, mindset shift and capability building takes place over time through a series of well-designed activities. Maximize impact by linking engagement and skill building to organizational objectives and by involving leadership throughout the process.
Putting Business Simulations to Work
Simulations drive strategic alignment, sales force transformation, and business acumen, financial acumen and leadership development, among other areas. A successful experiential learning program cements strategic alignment and builds execution capability across the entire organization, turning strategy into action. Results can be measured in team effectiveness, company alignment, revenue growth and share price.
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I recently read an HBR article discussing why the traditional approach to leadership development doesn’t always work.
It stated that instead of traditional methods, the best way to identify, grow and retain leaders to meet today’s demands is to “Let them innovate, let them improvise and let them actually lead.”
Over the past 30 years, as we’ve partnered with clients facing a vast range of challenges, we’ve seen the truth behind this – that people learn best by actually doing. That’s why business simulations are such a powerful tool: they allow people to do and lead within a risk-free environment, and condense years of on-the-job learning experience into a few days, or even hours.
We also know that learning is not just a “one and done” situation – it is a continuous experience. In many cases, a learning journey, which blends a variety of learning methodologies and tools over time, is the most powerful means of shifting mindsets, building capabilities and driving sustained, effective results.What a learning journey looks like depends entirely on the context of your organization. What challenges are you addressing? What results are you driving for? What does great leadership look like for your organization?
To bring this to life, imagine the following approach to a blended learning journey for aligning and developing leaders – in this scenario, within a financial services firm: Financial technology has “transformed the way money is managed. It affects almost every financial activity, from banking to payments to wealth management. Startups are re-imagining financial services processes, while incumbent financial services firms are following suit with new products of their own.”
For a leading financial services company, this disruption has led to a massive technology transformation. With tens of thousands of employees in the current technology and operations group, the company will be making massive reductions to headcount over the next five years as a result of automation, robotics and other technology advances.
This personnel reduction and increased use of technology is both a massive shift for the business as well as a huge change in the scope of responsibility that the remaining leaders are being asked to take on moving forward. As such, the CEO of the business unit recognizes the need to align 175 senior leaders in the unit to the strategy and the future direction of the business, and give them the capabilities that they need to effectively execute moving forward.
To achieve these goals, BTS would build an innovative design for this initiative: a six-month blended experience, incorporating in-person events, individual and cohort-based coaching sessions, virtual assessments and more. Throughout the journey, data would be captured and analyzed to provide top leadership with information about the participants’ progress – and skill gaps – on both an individual and cohort level, thus setting up future development initiatives for optimal success.
The journey would begin with a two-day live conference event for the 175 person target audience, incorporating leader-led presentations about the strategy. The event would not just be talking heads and PowerPoint slides, but rather would leverage the BTS Pulse digital event technology to increase engagement and create a two-way, interactive dialogue that captures the participants’ ideas and suggestions. Participants also would use the technology to experience a moments-based leadership simulation that develops critical communications, innovation and change leadership capabilities, among other skills.
romAfter the event, participants would return to the job to apply their new learnings. On the job, each participant would continue their journey with four one-on-one performance coaching sessions, in addition to a series of peer coaching sessions shared with four to five colleagues. They also would use 60-90 minute virtual Practice with an Expert sessions to develop specific skill areas in short learning bursts, and then practice those skills with a live virtual coach. Throughout the journey, participants would access online, self-paced modules that contain “go-do activities” to reinforce and encourage application of the innovation leadership and other skills learned during the program.
As a capstone, six months after the journey has begun, every participant would go through a live, virtual assessment conducted via the BTS Pulse platform. In three to four hours, these virtual assessments allow live assessors to evaluate each leader’s learnings from the overall journey and identify any remaining skill gaps. The individual and cohort assessment data would then lead to and govern the design of future learning interventions that would continue to ensure the leaders are capable of implementing the strategy.
As you can see, this journey design leverages a range of tools and learning methodologies to create a holistic, impactful solution. It’s not just a standalone event – each step of the journey ties into the one before, and the data gathered throughout can be used well into the future in order to shape the next initiative .
Great journeys or experiences like this can take many forms. In addition to live classroom and virtual experiences, there is an ecosystem of activities, such as performance coaching, peer coaching, practice with an expert, go-dos, self-paced learning modules, and more, that truly engage leaders and ensure that the learnings are being reinforced, built upon, practiced and implemented back on the job. We find that these types of experience rarely look the same for every client. There are many factors that determine which configuration and progression will make the most sense. There is one common theme that we have found throughout these highly contextual experiences, however – that the participant feedback is outstanding and the business impact is profound.
Leading with Purpose, Part 1
Most CEOs I speak with are not 100% at peace with their company’s purpose. As the market, their people and their business evolve, so will their purpose. As some of the best companies of past and present show us, there is strength, and even magic, in a great company purpose. What is also clear, however, is that this magic does not come from just having a “purpose” or “vision,” but rather from how well a company is executing against their purpose.
When Southwest Airlines (which has been profitable for 45 consecutive years, and on FORTUNE’s list of World’s Most Admired Companies for 24 straight years) was first starting out, their mission was to make flying affordable.1 They rallied their people on the idea that a grandmother should be able to affordably buy a ticket, at the drop of a hat, to get on a flight to see her new grandchild. This simple mission led to the “Southwest Effect,” which transformed the airline industry, and continued to be a lens with which the Southwest leadership team made key decisions.
Today, Southwest’s vision has evolved: “To become the world’s most loved, most flown, and most profitable airline.” And they are executing on this vision. They continue to drive superior shareholder returns against all industries on the S&P 500 (as they have for the past 44 years), and in 2018 were named the top low-cost airline in JD Powers customer survey reports for the second year in a row.
As the Southwest example highlights, great company purpose combined with a leadership team who will build the work-flows, culture, processes and metrics to live up to it can be an enormous employee motivator. But we have also experienced, both at BTS and with our global clients, that a good company vision and purpose on their own are not sufficient – employees need them to be even more personal to them as an individual. I remember a lunch I had twelve years ago with a 24-year old new hire who was my direct report. After some small talk he looked at me and said, “Why are you here? Why have you spent seven years with the same company?”
I’ll never forget that lunch. It was the first time I had been asked the question, and it was the beginning of a new decade where our employees were much louder and more active about wanting to reflect and spend time on our mission and purpose, linking it to their personal values and the impact they strived to have in the world. Luke, that 24-year old new hire, has made me and our company better as a result of his question.
In the last decade, there has been a growing emphasis in the business world on finding a deeper motivation to unlock greater meaning at work. For some this may sound ‘fluffy,’ or as one executive we spoke to commented, “Is this just the next version of the pursuit of vision and values? It sounds great on paper but too often makes little real difference as it tends to stay on the wall, rather than live in your heart.”
Yet your people spend the majority of their life at work and with colleagues. At its best, a sense of purpose is a way of bringing meaning to their work and understanding the contributions they are making to the company, as well as greater society. It makes sense, then, that employees who are clear on their personal and professional purpose end their work day invigorated and proud of what they’re doing instead of exhausted by mindless work that is bereft of real meaning.
According to a recent PWC study, 79% of business leaders believe that purpose is central to business success – but only 34% use their organization’s purpose as a guidepost for their leadership team’s decision-making. Signs that your workplace may be lacking organizational purpose are distracted employees and a lack of comradery. These are significant factors – so why don’t more organizations devote time to developing clear purpose and values? Well, developing organizational purpose is no easy task, and much of it starts with your own personal purpose. If you’re unsure of what exactly your own personal purpose is, have no fear – in the next two installments of this blog series, we will offer simple steps to help you uncover your personal and organizational purposes and get closer to leading through the lens of purpose.