Choosing the next CEO: why start now?

At the ten-year mark of his tenure as CEO, David thought he should no longer postpone naming potential successors, though the board said it would be happy if he stayed on for several more years.
He chose two candidates: the CFO and the head of the largest commercial business. However, that is where the succession planning ended. There was no formal process by which to evaluate, select and develop the candidates. The ensuing year brought chaos.
The two selected executives formed camps of loyal followers and began undermining one another at every turn. They appeared to the CEO to be engaged in collegial, healthy competition. The reality nearly tore the company apart. The dueling turned bitter, prompted poor decisions, and inspired bad behavior down through the organization, culminating in a potentially fraudulent practice by one candidate. Both were dismissed. The CEO stayed three more years as the board hired a search firm, vetted candidates, chose a president, and prepared to transition the next chief executive.
The danger of failing to plan
While this is an extreme example of failing to plan, many organizations can attest to the bitter internal struggles, organizational disruption, prolonged uncertainty, and negative impact of not having an orderly succession plan.
It does not require complex analysis to understand why many don’t do this. A board typically has confidence in its CEO and gets comfortable with who they have at the helm. They are focused on other fiduciary duties and are often satisfied seeing other senior leaders in the boardroom on a limited basis. Months turn into years. Complacency ensues.
And there is the CEO. Who among us wants to contemplate our own “mortality” in a job? For CEOs, this may be the last job before retirement. As they focus on the here and now, postponing the process may not feel as risky as it is.
Why is it important to start planning now? The average tenure of CEOs has plummeted, from 8.5 years in 2003, down to 3.7 years now. This alone is reason for every board and CEO to begin within three to five years of the anticipated transition. Although it might sound absurd, one implication of this is that new CEOs should start thinking about their own successor during their own first 90 days.
Embracing the both/and mindset
The answer to overcoming complacency is to adopt a “both-and” mindset. The board and the organization can support the CEO AND plan ahead. An orderly process not only secures your company’s long-term success and stability; it is one of the last acts of a CEO to create a well-paved path to future success, and a powerful, positive legacy.
Most experts believe it is best to start at least 3 to 5 years in advance. If you take a “both-and” approach, you are instituting a rigorous program that includes identifying, assessing, and preparing top internal candidates for the role. You get behind the CEO today while developing the best internal candidates for the future. You can always go to an external search closer to the decision time, if warranted.
The urge to anoint a successor
It is tempting for CEOs to select one or two “obvious” CEO candidates. However, we all have conscious and unconscious biases. Starting with a broad search and resisting the urge to anoint a successor, is a far better guarantee of success. The larger pool and rigorous selection and development process not only avoids the negative dynamics of being seen as playing favorites; you are less likely to miss other top-notch candidates, particularly those with a different perspective, or cast in a different mold from the current leader.
Boards can fuel the tendency to let a CEO anoint a successor. They may rely on the CEO to determine who should make presentations to the board. They may be guided almost exclusively in their conversations by the CEO’s view of the candidates. Boards should encourage the CEO and CHRO to embrace a transparent robust process of creating a profile of the next chief executive well in advance, assess the candidates, coach them, and prepare them with high value experiences.
Start with a CEO profile
The beginning of a rigorous succession process is to build a CEO Profile. What does the organization need in its next CEO, or, for that matter, any C-Suite leader? The CEO Profile can be developed collaboratively with the help of experts in an objective process. External expertise will help you to consider all the factors of success including the strategic vision and market dynamics that a new chief executive will face.
Even if the company is doing well, “more of the same” may not deliver on quantum growth or a competitive shift that can be a game-changer. The Profile provides flexibility to move in a new direction. One board we advised took the opportunity to radically rethink CEO selection as the company reached a pivot point, selecting a leader particularly well qualified to help the company change course.
Data and insights: an objective view
Once you have a well-developed CEO Profile the next step is to gather data, assess, and share these with potential candidates as part of their development plan. The organization and the leaders learn about their strengths and gaps and have the motivation and time to develop the capabilities they need most to do the job. Even your best candidates will not have it all. By providing data and insights and combining that with coaching, feedback, and new experiences, you can establish a unique program to prepare each candidate for the top job.
1. Assessment data
Assessment is an objective way to appreciate what leadership qualities, skills and experiences each candidate has now, and use the data to inform their development. What gets a leader here may not help them to ascend to the chief executive role.
A 360 assessment provides an objective evaluation about how the leader is showing up to others. One CEO candidate we assessed with the Bates ExPITM was exceptionally skilled at the technical side of the business, but needed to learn to inspire, energize, and align others to drive results. He embraced this data because he was able to tackle the right things to become a more well-rounded candidate. There are many types of assessments appropriate to the development phase of CEO succession. The key is to assess against your profile and get a detailed perspective.
2. Performance data
The second set of data to review and use in development is the candidate’s performance in recent roles. What results have they achieved? Savvy organizations create a sophisticated overview of performance by evaluating both the results achieved, and how the leader achieved them. Leaders that break the rules just to get bottom line performance don’t belong in a CEO succession plan.
In addition to business performance data, you can look at other data that already exists. Employee engagement surveys specific to that leader’s organization can be tracked over time for a historic view. Customer surveys, vendor surveys and interviews with direct reports can round out the picture of how the leader achieves results. As a coach works with the candidate, this data should factor into the development plan.
3. Career experiences
This third stream of data and development looks at a candidate’s ability to operate outside their comfort zone leading cross-functional, high impact initiatives. One company asked a sales leader with a take-no-prisoners approach to generating revenue to lead a new acquisition. She had to flex her approach and lead the team to collaborate, build agreements, and align. She was successful. Her CEO endorsed her candidacy, as the company planned to grow by acquisition in the future.
Bringing CEO candidates into adjacent or very different roles with new requirements gives them another view of the business, and tests untapped capabilities. Appointing leaders to be the executive sponsor or leader of a major transformation or change initiative is a powerful test. You want to see candidates deliver on a variety of fronts, such as enterprise technology implementation, or driving change in a go-to-market strategy or operating across multiple functions. Putting leaders in these critical roles develops their capabilities and gives you confidence they are ready.
In summary: the succession checklist
A robust succession management system is something you can always be doing, to support an ongoing pipeline to the C-suite. If this is not in place in your company, now is the time to get it right for later.
- Start early and initiate a rigorous process
- Resist the urge to anoint a candidate like you
- Provide the candidates with data and insights for strategic development
- Prioritize their development with coaching and stretch experiences
- Think of succession as a virtuous cycle that makes your organization healthy and strong
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Last night I started reading a book by Irvin Yalom, a psychiatrist who has written several novels that I’ve loved. But right now I’m reading something different—a book of short lessons he’s learned from many years of working with patients.
Early in his career, Yalom was inspired by something he read. The gist of it was that all people have a natural tendency to want to grow and become fulfilled—just an acorn will grow up to become an oak—as long as there are no obstacles in the way. So the job of the psychotherapist was to eliminate the obstacles to growth.
This was a eureka moment for Yalom. At the time, he was treating a young widow. Suffering through grief for a long while, she wanted help because she had a “failed heart”—an inability ever to love again.
Yalom had felt overwhelmed. How could he possibly change someone’s inability to love? But now he looked at it differently. He could dedicate himself to identifying and eliminating the obstacles that kept her from loving.
So they worked on that—her feelings of disloyalty to her late husband, her sense that she was somehow responsible for his death, and the fear of loss that falling in love again would mean. Eventually they eliminated all of the obstacles. Then her natural ability to love—and grow—returned. She remarried.
Reading this story made me think of the responsibility of leaders toward the people they need to develop—and for the growth and learning that leaders themselves require to be the best that they can be.
Many leadership development challenges seem overwhelming—even impossible. The leaders that we coach usually have a list of areas where they want to get better, but how? How do you “build better relationships with your peers and direct reports”? How are you supposed to “get out of the weeds and demonstrate enterprise-wide thinking” or “build executive presence”? All of these goals are as abstract as they are huge.
So the best approach is to not focus on the huge and fuzzy goal. What we try to do is to break these goals down into concrete actions through working on real-time business problems. To put it simply, though, we do just as Yalom does: We identify the obstacles and work toward knocking them off, one at a time.
Leadership development is not usually a quick fix. You’re not going to develop executive presence through a half-day workshop or a one-time meeting. If you’re interested in meaningful, lasting growth—whether for yourself or for those who work for you—it’s a commitment.
But don’t ever forget that we’re all capable of growth throughout life and our careers. The trick is to find the right coach or mentor who will guide you through that obstacle course.

In my work as an executive coach, I meet at least once a month with each of my coaching clients.
I often talk to them on the phone and exchange emails with them as we work on their real-time business challenges. So, what happens in those conversations? Recurring themes start to come up. I find that many leaders have a “talk track” of words and phrases that they use all the time—without always being aware of the impact. For better or worse, this talk track ends up becoming part of their executive presence and their brand as a leader.
One of my clients had a talk track for many years that led to a reputation for negativity. In one meeting alone, I noticed that he had described about ten different work experiences as “nightmares.” Strong word! So we talked about this talk track. And the next time I heard him lapse into that way of talking, I decided to delve into it. “What I just heard from you was an example of that ‘talk track’ we’ve talked about,” I said. “So let’s talk about this. You say it was a ‘nightmare.’ Okay—why do you call it a nightmare?”
The upshot was that he had made a sales presentation but didn’t get the deal. I said, “Let’s use accurate language to describe the situation.” Was it a nightmare? No. Maybe it was a disappointment. Maybe he could have said, “Unfortunately, we didn’t get the deal” or “They decided to go with another vendor” and state why, objectively. My goal was to get him to stop “catastrophizing” when something didn’t work out.
This leader didn’t want to be defined by that negative “talk track” anymore. So I told him that the only way to do that is to turn up the volume on a very different talk track—one that captures the brand and presence that you want to project.
I’ve had clients who always talked about how difficult or challenging or complex things seemed to them. You’ve probably had a boss or colleague with any number of talk-track themes:
- “I’m so exhausted/overwhelmed/unhappy/unappreciated….”
- “Everyone here is useless/stupid/incompetent….”
- “It’s such a difficult environment/project/client/travel schedule…”
- “That will never work/We won’t get that deal/It’s a dumb idea/What were they thinking?”
Often people aren’t even aware of how much they harp on a conversational theme and how negatively this lack of executive presence is affecting their professional brand. So what can you do to make sure your talk track is working for you and not against you as a leader? Take these four steps:
1. Identify your talk-track themes.
What are the words and phrases that you find yourself constantly using in conversations at work? Write down the things you seem to say almost every day—or think about what themes come up all the time for you in conversation at work or elsewhere.
2. Consider the impact of your talk track.
As a leader, your words carry more weight than others. You’re setting the tone for your team or division or organization. Whether that tone is absurdly optimistic, cynical, critical, upbeat, energized, or overly emotional, it’s going to be the model for others. Make sure that your talk track is consistent with the values and behaviors you want to drive.
3. Challenge the reality of your talk track.
How accurate is your talk track? Do you have a natural tendency to see the part of the glass that’s empty? How do you respond to setbacks? Do you gloss over the pain? Do you make a mountain out of a molehill? It’s crucial for leaders to be balanced, objective, and real about what’s happening. Your language choices need to reflect that.
4. Consider what you could say differently.
It’s easy to lapse into your talk track. When you catch yourself saying the same old things, try to catch yourself as if an alarm was going off. Can you find another way to say it—something that’s consistent with the brand and presence you want to project.
Don’t get me wrong. Leaders do need to be “real” about challenges and setbacks, and a somber tone may be appropriate and even helpful at times. The goal is to become more aware of your talk track and what it’s doing for you and others. As a leader, people take their cues from you. Before you know it, your talk track can dominate or drive the culture.
Changing your talk track is a challenge. Our ways of talking and viewing the world are pretty ingrained through several decades of life experiences. But change is also very possible. Pump up the volume on a more positive talk track for the holidays, and your presence will be viewed as a gift.

A while back, I heard an anecdote on the radio about cellist Yo-Yo Ma, and it really struck me. Surprisingly, Ma said that once of his biggest inspirations was chef, author, and television personality Julia Child.
Huh?! Well, it turns out that thinking about Julia Child helped him get in the right mindset before a performance. He would think about watching her on television, making a roast chicken that looked beautiful—only to have it fall off the plate and onto the floor. Did she flip out? No, she never stopped smiling. She just acknowledged what happened and went on with the show.
Reflecting on this, Ma realized that the best mindset he could have as a performer was to ensure that his audience was having a good experience—rather than worrying about being perfect. Speaking to the St. Louis Post Dispatch last October, he said, “The idea of performing is hosting. It’s like you’re giving a party. You invite people to come to a place and enjoy something special; basically, they’re subject to whatever you dish out. You want them to have a great time, they want to have a great time, and what are you doing to facilitate that?”
In a Malcolm Gladwell article that I read years ago, Yo-Yo Ma also admitted that he used to strive for perfection in performance. When he was 17, he practiced a Brahms sonata for a year with technical perfection in mind. So what happened when he did that? “In the middle of the performance I thought, I’m bored. It would have been nothing for me to get up from the stage and walk away. That’s when I decided I would always opt for expression over perfection.
”There is a valuable lesson here for executive presentations. In my experience, many leaders worry too much about precision when they present. Aiming for total accuracy, it’s easy to end up with text-heavy PowerPoint slides—and far too many of them. And once you have a ton of bullets on a slide, you usually feel compelled to read them all. At best, slides still tend to distract the audience’s energy away from you—and the presentation is really all about you, not your visuals.
Think about it: What would you rather be able to say at the end of your presentation?
- I covered every point perfectly and spoke without a single stumble.
- I connected deeply with the audience, and I could sense that they were completely engaged with my presentation.
It’s a no-brainer, isn’t it? If you’re able to really connect with your audience’s questions, concerns, and needs, they won’t even notice if the imperfections that jump out to you as the expert.
Of course, there’s a catch here. Connection trumps precision… but the more you master your topic through preparation and practice, the more you’re freed up to focus on connecting with the audience. When you don’t have to work to remember your key points and transitions, you can concentrate more on your eye contact, gestures, and reading the room.
So give some thought to drawing some inspiration from Julia Child, just as Yo-Yo Ma does as a concert performer. When you’re giving a speech, you’re the host, and your job is to set the tone and make sure that everyone has a good experience.
That’s a recipe for a successful presentation.
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La maggior parte delle riunioni di vendita non fallisce.
Semplicemente non porta a una decisione.
Ed è lì che si perde valore.
I clienti di oggi sono più informati, più selettivi e hanno meno tempo.
Non hanno bisogno di altre presentazioni di prodotto.
Hanno bisogno di conversazioni che li aiutino a stabilire le priorità, decidere e andare avanti.
Eppure, il 58% delle riunioni di vendita non riesce a creare valore reale.
Non perché i venditori manchino di capacità, ma perché le conversazioni non sono progettate per far avanzare le decisioni.
“I clienti non agiscono su ogni esigenza che riconoscono.
Agiscono quando qualcosa diventa una priorità.”
In questo breve executive brief scoprirai:
- Perché la maggior parte delle conversazioni informa… ma non porta all’azione
- Cosa spinge davvero i clienti a stabilire priorità e muoversi
- Come creare urgenza senza compromettere la fiducia
- Il passaggio dal presentare soluzioni al facilitare decisioni
- Cosa distingue le conversazioni che si bloccano da quelle che accelerano il progresso
Se i tuoi team stanno affrontando trattative bloccate, decisioni ritardate o un pipeline lento, questo brief ti aiuterà a capire il perché e cosa fare in modo diverso.
Scarica l’executive brief e scopri come progettare conversazioni che portano davvero a decisioni.

A maioria das reuniões de vendas não fracassa.
Elas simplesmente não levam a uma decisão.
E é aí que o valor se perde.
Os clientes de hoje estão mais informados, mais seletivos e com menos tempo.
Eles não precisam de mais apresentações de produto.
Precisam de conversas que os ajudem a priorizar, decidir e avançar.
Ainda assim, 58% das reuniões de vendas não conseguem gerar valor real.
Não porque os vendedores não tenham capacidade, mas porque as conversas não são desenhadas para impulsionar decisões.
“Os clientes não agem sobre todas as necessidades que reconhecem.
Eles agem quando algo se torna prioridade.”
Neste breve material executivo, você vai descobrir:
- Por que a maioria das conversas informa… mas não gera ação
- O que realmente faz os clientes priorizarem e avançarem
- Como criar urgência sem prejudicar a confiança
- A mudança de apresentar soluções para viabilizar decisões
- O que diferencia conversas que estagnam daquelas que aceleram o progresso
Se suas equipes estão enfrentando negócios estagnados, decisões atrasadas ou um pipeline lento, este material vai ajudar você a entender o porquê — e o que fazer de diferente.
Baixe o material executivo e aprenda como desenhar conversas que realmente impulsionam decisões.

La mayoría de las reuniones de ventas no fracasan.
Simplemente no llevan a una decisión.
Y ahí es donde se pierde el valor.
Los clientes de hoy están más informados, son más selectivos y tienen menos tiempo.
No necesitan más presentaciones de producto.
Necesitan conversaciones que les ayuden a priorizar, decidir y avanzar.
Y, sin embargo, el 58% de las reuniones de ventas no logra generar un valor real.
No porque los vendedores carezcan de capacidad, sino porque las conversaciones no están diseñadas para impulsar decisiones.
“Los clientes no actúan sobre cada necesidad que reconocen.
Actúan cuando algo se convierte en una prioridad.”
En este breve informe ejecutivo descubrirás:
Por qué la mayoría de las conversaciones informan… pero no generan acción
- Qué es lo que realmente hace que los clientes prioricen y avancen
- Cómo crear urgencia sin dañar la confianza
- El cambio de presentar soluciones a facilitar decisiones
- Qué diferencia a las conversaciones que se estancan de las que aceleran el avance
Si tus equipos están experimentando acuerdos estancados, decisiones retrasadas o un pipeline lento, este informe te ayudará a entender por qué y qué hacer diferente.
Descarga el informe ejecutivo y aprende a diseñar conversaciones que realmente impulsen decisiones.
